Administration Fees


Fees before you move in

Set up fee: £140 plus VAT for first two tenants.

This fee covers reference checks (identity, immigration and visa confirmation, financial credit checks, obtaining references from current or previous employers/landlords and any other relevant information)

Tenancy agreement fee: £140 plus per agreement

This fee covers contract negotiation (amending and agreeing terms) and arranging the tenancy agreement.

Permitted Occupier Fee (if required): £60 plus VAT

This fee covers explaining to any permitted additional occupier their rights and responsibilities towards the named tenant(s) and Landlord as well as providing documentary guidance and assistance during the term of the tenancy.

Guarantor Fee (if required): £120 plus VAT

The guarantor checks are as per a tenant’s. We are also required to prepare a deed of guarantee as part of the tenancy agreement

Deposit: Six weeks’ rent

Accompanied check-in fee (If requested by the tenant ): £30 plus VAT

This fee covers attending the property on the move in date with the inventory or schedule of condition for the property, explaining how the appliances function and taking meter readings for utilities and services.

Pet Deposit (if requested by the landlord): 2 weeks’ additional security deposit

Fees during the tenancy

Amendment fee (payable by a tenant leaving the property during a fixed term tenancy agreement): Tenant(s) is/are responsible to pay the rent for the remaining duration of fixed term and £150 plus VAT administration fee.

This fee covers contract negotiation, amending and updating terms, arranging a new tenancy agreement and terminating or updating of the original one

Fee for change of occupancy within an existing tenancy (payable by the replacement tenant): £140 plus VAT per tenant

Renewal fee (tenant’s share): £50 plus VAT

This covers contract negotiation, amending and updating terms and arranging a further tenancy agreement

Fees at the end of the tenancy

Accompanied check out fee (if requested by tenant): £50 plus VAT

This fee covers, on the day of move out, attending the property and preparing an inventory or schedule of condition of the property in relation to the check in inventory or schedule of condition

Future reference fee (tenant’s share): £25 plus VAT

This is a fee charged by some agents and landlords to provide a reference for the tenant for the property that they are moving to.

Other fees

Lost security items (eg keys): Cost of new keys and locks plus any actual costs involved with third party contractors attending the site for work, obtaining necessary permissions, sourcing providers and any travel costs.

Out of Service Hours: £20 per hour plus VAT (plus any actual costs involved)

Where the action of the tenant results in us (or a nominated contractor) attending the property, the time to remedy the situation is charged at the hourly rate.

Letter sent by The Gallery Properties for late or non-payment of rent or administration charges: £25 plus VAT for each letter sent.

Unpaid rent or returned payments: Interest charged at 6% per annum from the date due

Professional Cleaning (if applicable): £20 per hour plus VAT which will be deducted from the security deposit. NB: Only charged where professional cleaning is necessary to return the property to the same condition as at the start of the tenancy.

If you have any questions about our fees then please contact us.